PRIVACY POLICY
We have compiled information on this page about how we collect, use, and store your personal data
We collect personal data for the sale, marketing, and communication regarding the apartments and parking spaces in Koirasaari Kruunukorttelit. By collecting and processing personal data, we are able to market and sell our services related to Koirasaari Kruunukorttelit. Personal data also enables us to manage customer relationships and carry out targeted marketing and customer communication.
PRIVACY POLICY
We take the protection of your personal data very seriously. Our goal is to protect the personal data of our customers, staff, and partners, as well as to comply with the General Data Protection Regulation (GDPR) and other applicable laws and regulations regarding data protection obligations.
Keele Oy processes, collects, and maintains personal data of individuals and company representatives who have subscribed to our newsletter, visited our website, registered in the Koirasaari Kruunukorttelit customer registry, and/or reserved or purchased shares in the companies belonging to Koirasaari Kruunukorttelit.
Please read this policy carefully to understand how and for what purpose we process your personal data. By providing your personal data to us and accepting the applicable terms of use, you consent to your personal data being processed in accordance with this privacy policy. If the law requires more detailed consent from you, we will request it. If you add personal data of other individuals, it is your responsibility to ensure that Keele Oy has the right to process that person’s personal data in accordance with the relevant privacy policy.
Keele Oy reserves the right to make changes to this privacy policy. We keep our privacy policy up to date to meet legislative requirements and obligations; the latest version can always be found on the Koirasaari Kruunukorttelit website.
1. Data Controller
Keele Oy / Data Protection, PO Box 68, 00521 Helsinki; tietosuoja@keele.fi
2. Collected Personal Data and Sources
Keele Oy collects and processes your personal data only as permitted by law. Collection and processing may occur when you use services on our website, for example when you subscribe to a newsletter or reserve or purchase shares in companies belonging to Koirasaari Kruunukorttelit, or register in the Koirasaari Kruunukorttelit customer registry.
We collect only personal data necessary for providing our service, customer service, and for the purposes described in this privacy policy.
We collect personal data in various ways, such as using cookies or trackers, registration and reservation forms, through newsletters, or during customer service situations. Your personal data may also be processed as part of Keele Oy’s customer information system for customer relationship management purposes.
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Personal data we collect |
Source |
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Personal data: name, date of birth, phone number, email address, address, marketing permission and consent, order and reservation details, payment data or other data formed under the customer relationship |
Data you provide on the website or in customer service situations, newsletter subscription, within the limits of the law, personal data can be collected and updated from third-party IT systems. |
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Cookie data: technical identifiers such as user’s IP address, time, site visits, and time spent on the site |
Personal data is collected from visits and usage on the Koirasaari Kruunukorttelit website. |
Keele Oy may collect the following information from external companies: updated address and population data, credit data, and data from sanction lists.
Keele Oy does not sell or otherwise disclose customer personal data for marketing or sales purposes to external companies or other data controllers.
3. Legal Basis and Purposes of Processing
The table below shows the purpose for which personal data is processed and the legal basis for processing.
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Purpose of Processing |
Legal Basis |
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Execution of reservations, orders, offers, and sales contracts related to Koirasaari Kruunukorttelit |
Contract or its preparation |
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Billing based on use and reservation of services |
Contract, legitimate interest |
|
Personal data may be used for targeted marketing activities and customer communication, as well as sending newsletters, emails, and text messages, events, and other marketing activities. Additionally, Keele Oy may process personal data to personalize communication and marketing related to services provided to you. |
Consent |
|
Fulfilling statutory obligations, such as those required by tax, accounting, occupational safety laws, or laws concerning contractor’s obligation and liability when using external labor |
Legal obligation |
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Implementation of Keele Oy’s projects and related obligations and responsibilities |
Contract, legal obligation, legitimate interest |
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Maintenance, development, provision, management, and analysis of services, as well as improving service quality and experience. Personal data is also processed when collecting customer feedback. |
Legitimate interest |
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Risk management, ensuring security, and preventing misuse. For example, we ensure that only you use your user account. |
Legal obligation, legitimate interest |
From the customer management system, customer data is transmitted to other necessary systems or to our partners for sales, marketing, communication, and customer relationship management purposes.
Our customers have the right, at any time and without charge, to prohibit Keele Oy from processing their personal data for marketing purposes or to withdraw their consent.
Keele Oy does not sell or otherwise disclose customer personal data for marketing or sales purposes to external companies or other data controllers.
4. Retention Periods
Personal data retention periods are based on the purpose of processing and applicable legislation. For example, accounting legislation requires that your personal data is kept for a certain period. We regularly review the personal data we collect to ensure that it is up to date and not kept longer than necessary or required by law.
Keele Oy retains your personal data only as long as necessary for the purposes stated. Your personal data is used only for the purposes mentioned in this policy and/or those required by law and administrative requirements. Thereafter, we delete your personal data securely.
Examples of retention periods:
Newsletter subscription: active subscription data is kept as long as the newsletter is published; 3 months after the newsletter function ends; 1 month after the subscriber cancels the subscription
Reservation data: 12 months after the sale of shares in companies related to Koirasaari Kruunukorttelit ends
Sales and contract data: non-legally required data is retained for 36 months after the sales contract is signed
To respond to legal claims, such as disputes, certain data may be retained according to the applicable statute of limitations. Where there is a legal obligation to retain data, retention periods required by law are observed.
5. Data Processors, Transfers, and Disclosures
We use service providers to provide our services and to conduct our business as efficiently as possible. As a responsible company, we always enter into agreements and take other measures to ensure that our service providers process your personal data in accordance with applicable laws, established data processing practices, and our instructions. To guarantee confidentiality and high security, we sign a data processing agreement with each service provider whose role includes processing personal data. Our service providers are not authorized to process your personal data for purposes other than providing agreed services. Data processors are described below.
|
Processor |
Type of Personal Data |
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Keele Oy |
All types of personal data: name, contact information, purchase history, or other data formed under the customer relationship |
|
Customer management service provider acts as a data processor on our behalf |
All types of personal data: name, contact information, purchase history, or other data formed under the customer relationship |
|
Marketing partners act as data processors on our behalf |
Contact information |
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Koirasaari Kruunukorttelit sales partners act as data processors on our behalf |
All types of personal data: name, contact information, purchase history, or other data formed under the customer relationship |
We may be required to disclose certain information to authorities, such as the courts, if required by law. We act only on a legally binding decision or judgment, or otherwise to protect the interests of Keele Oy during legal proceedings.
Mergers and acquisitions may result in the acquiring legal entity receiving essential customer data.
Customer data is not disclosed outside the European Economic Area.
6. Security of Your Personal Data
We have a comprehensive security policy and utilize numerous measures to protect your personal data from misuse and access by unauthorized parties. We guarantee that your data remains confidential and secure.
All our employees who are authorized to process your data have signed a confidentiality agreement. Access rights are determined by role, meaning each employee has role-based access to the necessary personal data. All networks and services used by our employees are protected with appropriate security measures.
Physical data is stored in locked facilities. Such data may only be processed by individuals who, by their role, have a justified reason. IT systems are protected from unauthorized use by various unit-specific and technical methods. Each user has a personal username and password for logging into the system. Data access is limited to those who process personal data as part of their work duties.
We have methods for detecting and responding to data breaches. These methods enable risk assessment, notification of authorities, and notification to you if we suspect your personal data is at risk. We regularly train our staff to ensure your personal data remains well protected.
Keele Oy safeguards data with appropriate technical and organizational measures, for example, against loss, alteration, or unauthorized access. We adapt our security measures to keep pace with technological development.
7. Marketing Communication
Keele Oy carries out marketing communication related to Koirasaari Kruunukorttelit via newsletter, email, direct mail, and telephone. If you do not wish to receive marketing communications, you can opt out at any time using the “unsubscribe” link in marketing emails. Even if you opt out of marketing communications, you will still receive messages and information related to your reservation. These may include reservation confirmations or requests for additional information and checks related to your reservation.
8. Your Rights
We strive to ensure that your rights under data protection law are fulfilled. As our customer, you have the right to:
- receive transparent information about the processing of your personal data
- access your own data
- correct your data
- be forgotten, i.e. have your data deleted
- transfer data from one system to another
- restrict the processing of your data
- object to processing
Right to information about personal data processing
You have the right to receive information about the processing of your personal data and the purposes for processing. Information about the collection and purposes of processing your personal data can be found in this privacy policy. For more detailed questions and additional information about personal data processing, please contact tietosuoja@keele.fi
Right to withdraw consent
You have the right to withdraw your consent, upon which the processing of your personal data has been based. You can make a withdrawal by contacting tietosuoja@keele.fi
Right to information about stored data
You also have the right to request a free copy of your personal data collected. Requests should be sent to tietosuoja@keele.fi. Please include all information needed for us to identify and locate your personal data (your name, date of birth, address, phone number, and email). A copy of your personal data will be sent to your registered address within one month after Keele Oy receives your request.
Right to rectification, deletion, restriction, and objection
If your personal data changes, please notify us immediately. It is important to us that your customer and personal data are up to date to ensure smooth communication and service provision. Keele Oy is not responsible for problems resulting from outdated or incorrect information. You can request correction of your data anytime while dealing with us. You can also request deletion of your personal data if it is no longer needed for its purpose or if the processing is based on your consent and you withdraw it. In that case, we will stop processing your personal data. Withdrawal of consent does not affect previously conducted processing or processing for which Keele Oy has the right without your consent (for example, fulfillment of reservations or billing). Under certain conditions, you also have the right to restrict the processing of your personal data and at any time the right to object to the processing of your personal data if processing is based on the execution of a task in the public interest or the protection of legitimate interests of the controller or a third party, or for direct marketing purposes. We will update or delete your personal data if we are not entitled to retain it for any justified legal purpose.
Right to data portability
In certain cases, you have the right to request that your personal data be transferred to another party, provided that the processing is based on your consent or is necessary for the fulfillment of a contract, and the transfer is technically possible without undue cost.
9. Other Applications or Websites
Services offered by Koirasaari Kruunukorttelit may contain links to other applications and/or websites not maintained by Keele Oy. This privacy policy applies only to the use of Koirasaari Kruunukorttelit services. Keele Oy is not responsible for the content of linked applications/websites or for the processing of personal data by the owners or operators of those sites.
10. Website Cookies
Keele Oy uses cookies in its digital services, and so-called "cookies" may occasionally be transferred to the digital service user’s computer. Read more about cookies in our website terms of use.
11. Contact Information and Complaints
If you have questions, comments, or remarks regarding the handling of personal data by Keele Oy and compliance with data protection terms and applicable legislation, please contact us. We aim to resolve all complaints. However, if you are dissatisfied with our response, you can complain to your local data protection authority www.tietosuoja.fi. Please note that we will ask you to verify your identity before we can act on your request or complaint.
Administrator Keele Oy, PO Box 68, 00521 Helsinki; tietosuoja@keele.fi
